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Office manager for engineering consultancy

  • £25000 - £35000 per annum
  • London Bridge
  • Posted: 14/06/2018
  • Permanent
  • Job Ref: CDB offmanLon

Job Details

The Role:
Manage overall efficiency of the office environment 
Liaise with Landlord, Managing Agents, and external Facilities providers as required
Provide calendar management and other administrative support to the partners and managers.
Staff social activity coordination
Ensure Statutory Compliance with health and safety regulations
Administer health and safety risk assessments, DSEs, fire and manual handling procedures and manage records
Ensuring quality and environmental management compliance
Undertake internal audits of ISMS
HR tasks including on-boarding new starters, work station set up, ordering business cards, ensuring Health and safety guidelines are followed, sending starter/leaver letters, obtaining references, holidays and sickness etc
Manage confidential personal records
Manage the security of the office
Ensure professional meet & greet standards for visitors
Adhoc projects as and when requested
Preparing and recording weekly sales invoices
Weekly reconciliation of client invoices against payment received schedules
Undertake weekly robust credit control activities
The Person:
Strong commercial awareness
Clear and mature communication skills
Good planning and organising skills
Proactive, discreet and courteous
A flexible approach 
Able to manage projects with modest supervision and handle/prioritise multiple tasks and requests simultaneously.
Time management skills
Quick thinking, intuitive and analytical
Good with numbers
Excellent written and verbal communication skills
Someone who is able to think outside the box
Strive for the highest working standards at all times
Confident, personable, articulate, well presented and professional
Ability to support a number of different managers working in a cross functional team.