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Job Details

 M&E Admin £25/27k – Aldgate London

Our client is a well-established building service company based in the city. Due to sheer growth an exciting opportunity has aroused  for a M&E Contracts administrator to work within the dynamic and growing team on their maintenance portfolio


Preventative Planned Maintenance

Ensure all maintenance agreements and contracts are up to date.
Assist the Contracts manager with the compiling of the weekly PPM report.
Assist with the effective scheduling of maintenance works and accurate preparation of associated paperwork.
Ensure that sub-contractor orders are placed for life safe systems, water treatment contracts and any other specialist sub-contractor required.
Deal professionally with customer and supplier queries.
Ensure that sub-contractor PPM orders are placed as required.
Ensure that specialist sub-contractor attendance planners are maintained and up to date.
Ensure that 52 week PPM planners are up to date and in accordance with contract requirement and actual attendances.
Maintain good customer relations between the department and clients.


Filing & Admin

Assisting with invoicing primarily for PPM reactive jobs when required; to the required standard and authorised by a manager as appropriate.

PPM and limited reactive callouts (mechanical).

Mechanical PPM reactive quotations following engineers maintenance visits.

Mechanical operations, and invoicing for the above.

Type reports and quotations.

Estimating VO works.

Ensure that all relevant paperwork is filed accurately and timely at least twice a week on Tuesdays and Fridays.

Assisting with keeping engineer holiday and sickness leave spreadsheet up to date in cooperation with HR Manager.

Assist in keeping site logbooks up to date and in the correct format, ensuring that the correct task sheets are in place (replenish when required)

Purchasing – Mechanical materials

Contacting suppliers to obtain material costs relevant to PPM remedial work.
Liaising with our procurement manager to compare costing.
Following up with suppliers regarding delivery dates.
Assisting with managing delivery notes.


Personal responsibilities:

To present a professional image at all times, both in the office and to clients.
To be willing to work in excess of usual working hours when the balance of the company’s work or allocated responsibilities requires this. We do not expect excessive working hours, rather we require flexibility when there is a clear benefit to the company.
To understand the consequences of your actions for the company and to actively share responsibility with the managers for the success of the company.

Key skills  

Computer literate – Basic Word / Excel at intermediate level.

Sage, Line 50 Basic Knowledge.

Good numeracy.

Good literacy.

Financial awareness.

Good Customer Service Skills.

Good communication skills.

Helpdesk experience.

To be able to work unsupervised.




20 Days holiday


Mobile Phone and Laptop

Ample progression